Agenda software, simple by design.

Finally, agenda software that isn’t overcomplicated. Staff send items in, you build the agenda, and approving it builds the packet and posts it. Just what you need to get the meeting out the door, and nothing you’ll never use.

The agenda tools are an add-on to Govably’s AI minutes, coming soon. Book a demo to see the whole path on sample meetings and get on the early access list.

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Simple by design

Finally, agenda software that isn’t overcomplicated.

Most agenda systems are built to do everything, so every meeting means digging through menus and settings you never use. Govably does the three things a clerk actually needs.

  1. 1

    Staff send items in

    Department heads fill in a form you build, attach their files, and it routes to whoever needs to sign off.

  2. 2

    You build the agenda

    Type it like a list, or start from last month’s PDF. Approved items drop in with their files.

  3. 3

    Approve, and it’s posted

    The packet builds itself and goes up on your public portal. After the meeting, it becomes the outline of your minutes.

Agenda requests

Staff send items in. You decide what goes on.

No more email chains. Department heads submit items on forms you build, each request moves through the approvers you choose, and it lands with you, ready to place.

  • ✓Forms you build. The standard fields plus any of your own, with file uploads.
  • ✓Everyone knows where it stands. Each request shows who has it now.
  • ✓You have the last step. Placing the item on the agenda is the final approval.
Build the agenda

Type it like a list. The numbering follows.

Write the agenda the way you think about it. Tab nests a line under the one above it, Shift+Tab brings it back out, and every level is numbered the way your board prints it.

  • ✓Start from the PDF you have. Upload last month’s agenda and Govably reads it in, numbers and all.
  • ✓A template for each board. Call to order, roll call and adjournment are already there.
  • ✓Your numbering, set once. 1, A, i, bold headings, whatever your board uses.
Approve and post

Approve the agenda. The packet builds itself.

One click turns the agenda into a single packet PDF: a cover page, a table of contents, then each item followed by its own attachments. Then it posts to your public portal.

  • ✓Nobody re-attaches anything. Files sent in with a request ride along onto the item.
  • ✓Posted for residents. The agenda and packet go up on your public portal, by board and date.
  • ✓Easy to fix. Revert to draft, make the change, approve again.
After the meeting

Your agenda becomes the outline of your minutes.

Nothing gets retyped. Paste the recording and Govably places every agenda item on it, names your board members and writes each motion under the right item.

Why the agenda and the minutes belong together →
FAQ

Questions about the agenda tools

When can we use the agenda tools?
The agenda tools are coming soon as an add-on to Govably’s AI minutes. Book a demo and we will walk you through the full path on sample meetings and add you to the early access list. AI minutes are available today, and if you build agendas elsewhere, Govably reads your agenda PDF into the meeting so the minutes still start from it.
Do I need the agenda tools to use Govably for minutes?
No. Govably is a minutes platform first. If you build your agenda somewhere else, upload the agenda PDF or paste a link to it and Govably AI reads it into the meeting, so the minutes still start from your agenda. The agenda tools are an add-on for clerks who want the agenda and the minutes in one place.
Can Govably follow our numbering?
Yes. Every line on the agenda sits at a level, and you set how each level is numbered and styled. When you import an agenda from a PDF, Govably keeps the numbers exactly as they were printed.
Who can submit agenda requests?
Department heads and other staff get their own login to submit requests on the forms you build. Each form can route through approvers you choose, and the clerk always has the last step: placing the item on the agenda.
What happens to the agenda after the meeting?
It becomes the structure of the minutes. Every item carries over in order, the AI places each one on the meeting recording, the speakers are named by VoicePrint, and every motion is written out properly (mover, seconder, motion language, roll call by name, result) under the item it belongs to.
What does it cost?
You get clear pricing on your first demo.

See it for yourself.

Start with a quick demo of the minutes tools and the agenda tools that are coming soon. If you feel like it's a fit, we write minutes from one of your own meetings and go through them with you.

Book a demo
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